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Unmutedco Case Studies

Fractional COO

Revolutionizing Healthcare Management: A Fractional COO’s Journey with a Regional Medical Practice


This case study details the transformative journey of a regional medical practice, based in Atlanta, GA, as they navigated expansion challenges with the aid of a Fractional Chief Operating Officer (COO). Over a crucial 60-day period, with a budget of $75,000, the Fractional COO played a pivotal role in steering the practice towards operational excellence, profitability, and successful expansion into Florida, North Carolina, South Carolina, and Tennessee.  Our team worked in tandem with the Unmutedco Marketing with an additional spend of $50,000 to cement the success.


The medical practice, although flourishing in its patient care, faced substantial hurdles in project completion, scalability, profitability, and marketing strategies. The decision to expand into four additional states further compounded these challenges, necessitating expert guidance.

Case details

Client name:
Confidential Client
Oct 01, 2022
Oct 01, 2023
$ 126 000
Technology Transformation, Marketing, Fractional C-Suite, Cloud

What client say


  • Inefficient Project Management: Persistent delays and inefficiencies in completing key projects.
  • Scalability Issues: Struggling to scale operations in line with rapid growth, especially across state lines.
  • Stagnant Profitability: Despite an expanding client base, profitability was not meeting expectations.
  • Ineffective Marketing: Lack of a coherent marketing strategy to attract patients in both existing and new markets.

A Fractional COO, with extensive experience in healthcare operations and strategic growth, was engaged. The COO’s approach was multifaceted:

    • Standard Operating Procedures (SOPs): Developed comprehensive SOPs tailored to each state’s operations, ensuring consistency and efficiency in patient care and administrative tasks.
    • Project Management Overhaul: Implemented robust project management strategies, focusing on timely and effective completion of projects.
    • Scalability Plan: Devised a comprehensive scalability strategy, incorporating state-specific regulations and market conditions.
    • Profitability Analysis: Conducted a thorough financial review to identify areas for cost reduction and revenue enhancement.
    • Marketing Strategy Development: Overhauled the marketing approach, focusing on digital outreach and brand positioning in new markets.
  • Project Completion: Marked improvement in project completion rates, enhancing operational efficiency and patient satisfaction.
  • Successful Expansion: Seamless expansion into the four states, with operations tailored to each market.
  • Boosted Profitability: Significant increase in profitability due to strategic cost management and revenue maximization efforts.
  • Enhanced Marketing: Improved patient acquisition and brand recognition in both new and existing markets.
  • Standardized Operations: The implementation of SOPs resulted in uniform, high-quality service across all locations.

The engagement of a Fractional COO proved transformative. Within 60 days, the medical practice not only overcame its operational challenges but also laid a solid foundation for sustainable growth and profitability. This case study exemplifies the impact of strategic operational leadership in the healthcare sector.

Future Directions:

The practice aims to continue leveraging the strategies and processes established by the Fractional COO to maintain growth momentum. Ongoing evaluations and adjustments will be key to adapting to the dynamic healthcare industry.

For More Information:

For insights on how Fractional COO services can elevate your business, or to arrange a consultation, please contact our Business Team.